For the past few months, employers across the US have been implementing a wide variety of employee policies and procedures in response to the rapidly-spreading novel coronavirus (COVID-19). In particular, organizations are now adopting “work from home” policies which include the onboarding of newly hired employees and the completion of the Form I-9.

Now, in the wake of COVID-19, the Department of Homeland Security (DHS) recently announced they are implementing a rare Form I-9 exception for employers that are operating remotely as a result of COVID-19.

Employers with remote operations during the COVID-19 outbreak will ultimately need to decide whether to perform an in-person verification now using an authorized agent or conduct a virtual verification, followed by an in-person review later on. Also in 2020, the IRS has issued the new W4, which change the ways workers will be calculating their withholding for federal income tax purposes.

The I9 and W4 forms are payroll forms that employers MUST RECEIVE during the hiring process. Employers take a high risk not obtaining them prior to employment. The IRS and the USCIS both have specific rules on how to obtain, verify and process these forms. In some cases, penalties for I9 non-compliance can result in jail time, as well as Homeland Security, the FBI, and USCIS immigration audits. If you don’t use the new W 4 form, 2020, it could result in your company being reviewed for under or over withholding federal income tax.


  • Know who has to give you the new W 4 form, 2020, vs the old one
  • Eventually get a new W4 from all workers
  • Input the new information into your payroll system
  • Describe the new requirements of the new I-9 form, 2020, vs the old one
  • Explain why the new requirements are important to both workers and employers
  • Verify the information with the appropriate agencies
  • Respond to I9 form related inquiries and notices from the IRS and USCIS
  • Make decisions about workers who don’t submit the I9 or W4
  • How to handle confidential information
  • We will take the I9 and W4 line by line, to make clear what information is necessary for your company to collect
  • We will discuss what to do with both forms when you receive them
  • For the I9 verification, we will discuss what to do if the information DOES NOT MATCH the information the IRS has on your worker
  • For the W4, we will discuss how the employees will be calculating the withholdings, and what it means for your payroll department
  • We will discuss all issues with both forms, what problems to anticipate and how to deal with them

Who Should Attend:

  • HR Professionals/Managers
  • CFOs and controllers
  • Tax preparers
  • CPA
  • Public Accountants
  • Accounting managers
  • Accounts payable processing professionals
  • Employers and Business owners
  • CPAs and Enrolled Agents
  • Purchasing managers and professionals

**Recorded Version: Unlimited viewing for 365 days ( Access information will be emailed 36 hours after the completion of live webinar).

Margie Faulk is a senior level human resources professional with over 14 years of HR management and compliance experience. A current Compliance Advisor for HR Compliance Solutions, LLC, Margie, has worked as an HR Compliance advisor for major corporations and small businesses in the small, large, private, public and Non-profit sectors. Margie has provided small to large businesses with risk management strategies that protect companies and reduces potential workplace fines and penalties from violation of employment regulations. Margie is bilingual (Spanish) fluent and Bi-cultural.

Margie’s area of expertise includes HR compliance audits, employee handbook development, policy development, sexual harassment investigations/certified training, monitoring US-based federal, state and local regulations, employee relations issues, HR management, compliance consulting, internal/external audits, and performance management. Margie has been identified as a qualified Sexual Harassment Trainer. Margie has also focused her compliance efforts to include the International compliance regulations.

Course Information

  • January 12, 2021
  • 10 AM PT | 01 PM ET
  • 90 Minutes
  • Margie Faulk